Start Your Administration of HR Programs in Mississauga Today
This page shows you how to start an Administration of HR Programs business (NAICS 923130) in Mississauga. It lays out a practical path, including the 9 requirements you’ll need to meet, the permits you might need from the City, and the typical costs and timeline to get up and running. Use this guide to map your setup from registration to launch, without getting overwhelmed.
Learn exactly what to file, when, and how long it takes. The guide covers the 9 requirements overview, municipal and provincial permits, business numbers with the CRA, GST/HST registration if applicable, insurance needs, and data privacy considerations for HR programs. We also outline expected costs and a realistic timeline from registration to first client, and start booking your first projects.
Mississauga’s diverse economy, strong professional services sector, and close-to-Toronto access make this a smart place to grow an HR admin business. A supportive local ecosystem can help you win clients faster.
Requirements Overview
The most critical requirement for operating a business in Mississauga is Occupational Health and Safety Act Compliance. This is a legal requirement in Ontario, and you cannot legally run an HR program administration business without meeting it. It’s non-negotiable: you must implement workplace safety policies, train staff on hazards, and follow the OHSA rules to protect workers and stay compliant.
Mandatory operational requirements cover how you run day-to-day and stay within the law. In addition to OHSA compliance, ensure you have WSIB coverage for your employees and obtain any required business licences to operate in Mississauga. You should also register your business name with Ontario ServiceOntario under Ontario Business Name Registration (ServiceOntario) if you’re using a distinct business name. Ongoing standards include Government Program Administration Standards and Employment Standards Compliance, which guide how you manage programs and treat staff fairly.
Business Registration & Tax: You’ll need a Business Number (BN) from the Canada Revenue Agency to handle taxes and payroll. If you expect to exceed the GST/HST threshold or want to reclaim input tax, register for GST/HST. If you hire employees, you’ll need Payroll Deductions Registration and to set up payroll remittances. WSIB coverage also ties into these registrations and helps protect workers. The BN, GST/HST, and payroll registrations keep you compliant and your financial records in good order.
Next steps: Start by confirming OHSA requirements and scheduling a safety program review. Then apply for a BN and register for GST/HST (if needed), payroll deductions, and WSIB coverage. Obtain your Ontario business name registration if you’re using a name other than your personal name, and check Mississauga’s licensing requirements. If you’d like, I can lay out a simple checklist and point you to the exact government portals to speed things up.
Detailed Requirements
Here are the specific requirements for starting a administration of human resource programs (except education, public health, and veterans' affairs programs) in Mississauga:
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Business Number (BN) Registration RequiredA 9-digit Business Number is required for most businesses operating in Canada. It is used to interact with the Canada Revenue Agency and other federal programs. Required for GST/HST, payroll, corporation income tax, and import/export accounts. Register FREE online through Business Registration Online (BRO) at canada.ca. Takes 15-30 minutes. As of November 3, 2025, online registration is MANDATORY for new BNs - phone registration no longer available. You'll need: business name, address, owner SIN, business type, and start date. BN (9-digit number) issued INSTANTLY online. Available 21 hours/day, 7 days/week (closed 3-6am ET for maintenance).
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Business Licence RequiredGeneral business licence required to operate a business in City of Mississauga. Apply to City of Mississauga for Business Licence: 1. Determine business category 2. Complete business licence application 3. Submit required documents (ID, lease, zoning confirmation) 4. Pay application and annual fees 5. Await approval and receive licence Contact City of Mississauga Business Licensing for specific requirements. Home-based businesses may have different requirements. Annual renewal required.
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Ontario Business Name Registration (ServiceOntario) RequiredBusinesses in Ontario operating under a name other than the owner's legal name must register with Ontario Business Registry through ServiceOntario. This includes sole proprietorships, partnerships, and business names for corporations. Registration provides legal protection for the business name within Ontario and is required for banking, licensing, and business operations. Registration can be completed online through Ontario Business Registry. Business name registrations must be renewed every 5 years. Register business name with Ontario Business Registry: 1. Search Ontario Business Registry (free) for name availability 2. Consider NUANS name report ($25) for thorough search 3. Register online through Ontario Business Registry 4. Pay registration fee ($60 for sole proprietorship/partnership) 5. Receive 9-digit Ontario Business Identification Number (BIN) 6. Registration valid for 5 years 7. Renew before expiry
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Occupational Health and Safety Act Compliance RequiredAll Ontario workplaces must comply with the Occupational Health and Safety Act to ensure safe working conditions. Requirements include workplace safety policies, training, hazard assessments, and incident reporting. No registration - compliance law. Must post OHSA in workplace. JHSC required for 20+ workers (or 6+ in designated industries). Nov 2025: New administrative penalty scheme, defibrillator reimbursement. Telework now covered. Fines: up to $500K individuals, $1.5M corporations. 27 regulations under OHSA. Must conduct safety audits, maintain training records. Contact: 1-877-202-0008.
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Government Program Administration Standards ConditionalRequired for specific regulated activities. Government program administrators must comply with accountability frameworks, performance reporting, audit requirements, and service delivery standards. Government program administration standards for federal contractors. Service standards. Reporting requirements. Performance measurement. Contact Treasury Board: 1-877-636-0656.
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Employment Standards Compliance ConditionalApplies if you have employees. Covers minimum wage, hours of work, vacation pay, public holidays, termination notice, etc. All Ontario employers must comply with the Employment Standards Act, covering minimum wage, hours of work, overtime, vacation, termination, severance, and other workplace rights. No registration required - compliance-based requirement. Follow Employment Standards Act (ESA) for minimum wage, hours of work, overtime, vacation, leaves, and termination. Post ESA poster in workplace (free download from ontario.ca). Keep employment records for 3 years. NEW for 2025: Employers with 25+ staff must provide written employment info to new hires by July 1, 2025. Job postings must include salary ranges by Jan 1, 2026. Call 1-800-531-5551 for help.
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GST/HST Registration ConditionalRequired if annual taxable revenue exceeds $30,000 (small supplier threshold). Taxi/ride-share drivers must register regardless of revenue. Businesses with gross revenues over $30,000 in any single quarter or over four consecutive quarters must register for, collect, and remit GST/HST. Small suppliers (under $30,000) may register voluntarily. Register FREE online through Business Registration Online (BRO) when your revenue exceeds $30,000 in any 4 consecutive quarters (small supplier threshold). Takes 15-30 minutes. You MUST register within 29 days of exceeding threshold and start charging GST/HST immediately on the sale that made you exceed it. Need your BN (or get one simultaneously). As of Nov 3, 2025, online registration is mandatory. Voluntary registration available anytime for input tax credits.
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Payroll Deductions Registration ConditionalRequired if you pay salaries, wages, or other remuneration to employees. Must register before first pay period. Required if you have employees. You must withhold Canada Pension Plan (CPP), Employment Insurance (EI), and income tax from employee wages and remit to CRA. Register FREE online through Business Registration Online (BRO) when you hire your first employee. Takes 15-20 minutes. You'll need your Business Number (BN) or can get one simultaneously. Payroll account (RP) added to your BN instantly. Register BEFORE your first pay date. Required to deduct CPP, EI, and income tax from employee wages. For 2025: CPP rate 5.95%, EI employee rate $1.66/$100 insurable earnings.
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WSIB Registration and Coverage ConditionalRequired within 10 days of hiring first employee, including family members and subcontractors. Workplace Safety and Insurance Board (WSIB) registration is mandatory for most Ontario businesses with employees. Provides compensation and support for workplace injuries and illnesses. Sole proprietors and partners can apply for optional coverage. Register FREE online at wsib.ca in 15-20 minutes. MANDATORY for most Ontario employers within 10 calendar days of hiring first worker. You'll need: CRA Business Number, payroll estimate, business activity description, owner/director info. Account number issued INSTANTLY online. Construction industry has expanded compulsory coverage. Premium rates vary by industry classification. Must display WSIB safety poster in workplace.
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